AI Policy

We're excited about how AI tools can help us work smarter and better! To make sure we're all on the same page as we explore these new technologies, here's a simple guide to using AI at The Village Companies.

Our Guiding Principles:

Be Smart: Use AI tools responsibly and think before you click.
Be Respectful: Treat AI like any other tool – use it ethically and avoid anything that could be harmful or biased.
Be Secure: Don't share sensitive company or personal info with public AI tools.
Be Transparent: Let your team / team leader know if you're using AI in your work, especially if it impacts others.

What's Okay (Generally):

Boosting Productivity: Using AI for things like drafting emails, summarizing documents, brainstorming ideas, and basic research.
Learning and Exploring: Trying out different AI tools to see how they might help your work.
Improving Creativity: Using AI for inspiration and generating initial drafts (just make sure the ﬁnal work is your own!).

Things to Watch Out For (Please Don't Do These Without Checking First):

Sharing Conﬁdential Information: Please, do not put any sensitive company data, customer's data, customer details, or internal documents into public AI tools. If you're unsure, ask your manager.
Believing Everything AI Says: AI can make mistakes! Always double-check information and use your own judgment. Don't rely solely on AI for critical decisions without veriﬁcation.
Automating Critical Tasks Without Review: If AI is helping with something important, make sure a human review’s the output before it's ﬁnalized.
Using AI to Create Harmful or Biased Content: This includes anything discriminatory, offensive, or misleading.
1. It is important to realize that the AI can also create biased content. AI are trained on data sets that can be biased and can inherit these biases. Be sure to check the results of any AI for fairness and accuracy.
Pretending AI-Generated Content is Entirely Your Own: Be honest about using AI as a tool.

A Few Extra Friendly Reminders:

Stay Updated: AI is evolving fast. We will share any important updates or guidelines as things change.
Ask Questions: If you're ever unsure about how to use an AI tool, please don't hesitate to ask your manager or the IT Team. We're all learning together!
Do not use AI to circumvent Company Policies: Please carefully consider how your use applies to our standard company policies. You can ﬁnd these in the employee handbook.
Feedback Welcome: If you have ideas or concerns about using AI, we'd love to hear them. You can submit a support ticket by going to:

https://helpdesk.thevillage.bz/support/home

Keep it Simple, Keep it Smart!

We trust you to use AI tools in a way that beneﬁts our work and upholds our company values. Let's embrace this technology thoughtfully and responsibly.